Online board meetings are a fantastic method of keeping board members involved, and make decisions without the need to travel. A few common issues could impact the effectiveness of your board meetings, and may hinder productivity.
Disconnections. In contrast to a live meeting, remote participants might have trouble connecting to the virtual conference. This might not be a major issue however it could create an impression of disconnection and lower levels of engagement. Be sure to provide a high-quality video conferencing solution that is user-friendly and offers excellent sound quality.
Inadequate documentation. The most important aspect of a board meeting is recording minutes that must be precise and clear. The minutes-taker should record all key discussions and decisions in writing to avoid confusion later on. You should also consider investing in a system for document management that allows you to securely share and store meetings materials and records.
Engagement of board members is low. The camaraderie and conversation that take place in person between board members are difficult to replicate online. Try adding some break-out sessions, icebreakers or even a quiz to your meeting.
Time limitations. The time limit for discussion of each item during an online board meeting can be a major problem. Make sure you set the appropriate amount of time for each discussion and stick to it. Be careful not to overwhelm your directors with topics that are difficult to discuss.